REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES
The City of Charleston requests proposals from qualified firms or individuals to provide engineering services for work related to the implementation of FY 2025 CDBG project(s). You are invited to submit a proposal, in accordance with this request, to the Office of the City Clerk, City of Charleston at Post Office Box 420; 135 Court Square; Charleston, MS 38921, no later than 4 p.m. on April 22, 2025
The Engineer will be responsible for preparing project cost estimates for application preparation and if awarded, the selected Engineer will provide all engineering services through project closeout in accordance with federal, state and local laws, regulations and policies. The scope of work includes but is not limited to the following: 1) prepare plans and specifications, 2) distribute bid documents, 3) assist in bid opening and prepare bid tabulation, 4) assist in the execution of construction contracts, 5) hold pre-construction conference, and 6) perform construction inspection including periodic reports to the City of Charleston and approve all payment requests. A timeline of required activities is available upon request.
The City of Charleston is an Equal Opportunity Employer. The City of Charleston encourages Minority-owned Business Enterprises (MBEs) and Woman-owned Business Enterprises (WBEs) to submit proposals. The City of Charleston also encourages Section 3 eligible businesses to submit proposals. Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 17010) requires, to the greatest extent feasible, that the City of Charleston and its contractors that participate in the above referenced Program give opportunities for job training and employment to lower incomes residents of the City of Charleston Section 3 also requires that contracts for work in connection with the Section 3 area be awarded to Section 3 eligible business concerns.
One (1) original and six (6) copies of the proposals must be submitted in a sealed envelope and marked with the following language: “Proposal for 2025 CDBG Engineering Services.” Proposals will be evaluated on the following factors: Qualifications (40 points), Experience (40 points) and Capacity for Performance (20 points). To be evaluated properly, the following must be addressed in detail:
Qualifications – List of qualifications of persons to be assigned to project;
Experience – Information regarding the firm’s experience and the projects previously undertaken, including the type and amount of grants awarded, the projects activities, and the status of the projects;
Capacity for Performance – Identify the number and title of staff assigned to provide services.
The Governing Board of the City of Charleston will meet to evaluate each proposal. The City of Charleston may hold proposals for a period of not to exceed thirty (30) days for the purpose of reviewing the content of the proposals and investigating the qualifications of the firms and assigned individuals. The City of Charleston reserves the right to reject any and/or all proposals or waive any irregularities.
Subject to CDBG award(s) and the removal of all environmental conditions, the City of Charleston will award a contract with the qualified individual or firm whose proposal has the highest number of cumulative points issued by the board and determined to be the most advantageous to the City of Charleston, price and other factors considered. The contract will include scope and extent of work and other essential requirements. An individual contract will be executed for each awarded project, and the contract will be on a fixed price basis. The City of Charleston has the authority to terminate the selection at any time.
COMMUNITY DEVELOPMENT BLOCK GRANT
PUBLIC HEARING NOTICE
INITIAL HEARING
The City of Charleston, Mississippi, is considering applying to the Mississippi Development Authority for a Small Cities Community Development Block Grant of up to $600,000 for improvements to the Sewer System.
The State of Mississippi has been allocated approximately $24,335,266 that will be made available to cities, towns, and counties on a competitive basis to undertake eligible community development activities. These funds must be used for one of the following purposes:
1. to benefit low- and moderate-income persons;
2. to aid in the prevention or elimination of slums or blight; or
3. to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet such needs.
The activities for which these funds may be used are in the areas of public facilities and economic development. More specific details regarding eligible activities, program requirements, and the rating system will be provided at a public hearing which will be held at the City of Charleston’s Board Room, 135 Court Square, Charleston, MS 38921 on Friday, April 18, 2025 at 4 PM. The purpose of this hearing will be to obtain citizen input into the development of the application.
The location for this hearing is accessible to persons with disabilities. All comments are welcome and must be submitted in writing. If a translator is needed for non-English speaking persons, please contact Granville Sherman at 662-561-4100 least 3 days prior to the meeting in an effort to accommodate this request.
The City of Charleston, Mississippi does not discriminate on the basis of disability in the admissions or access to or treatment or employment in its programs or activities.
